Last Updated: September 15, 2021
Information We Collect
To receive certain benefits of using the Website, you may be required to provide your personally identifiable information, including name, email address, physical address, phone number, job titles, credit card information, and other employment and background information (“Personal Information”). If you do not agree with the collection of this Personal Information, you should not use the Website. The following describes the types of personal and other information we may collect about you, and how we use and maintain that information:
Website Use Information
The types of cookies we use on our Website may include:
- Session cookies: These temporary cookies expire and are automatically erased whenever you close your browser window. We use session cookies to grant our users access to content.
- Persistent cookies: These usually have an expiration date in the distant future and remain in your browser until they expire or you manually delete them. We use persistent cookies to better understand usage patterns so we can improve the Website for our users. For example, we may use a persistent cookie to associate you with your user account or to remember your choices on the Website.
The specific cookies we may use on the Website include:
|Type of Cookies||Who serves these cookies||How to Refuse|
These are cookies that are necessary for the operation of Website. They include, for example, cookies that enable you to log into secure areas of our Website or make use of e-billing.
|WordPress||These cookies are strictly necessary to deliver the Website and therefore cannot be refused. They can be deleted or blocked using your browser settings, however, operation of the Website may be impaired.|
|Performance and Functionality Cookies|
These are used to recognize you when you return to the Website. This enables us to personalize our content for you and remember your preferences (for example, your choice of language or region), but are non-essential to the performance of the Website. For example:
wordpress_logged_in_ – Stores logged in users.
wordpress_sec_ – Stores account details.
wpSGCacheBypass – Cache plugin
wp-Settings-Time -Stores User Preferences.
wp_woocommerce_session_ – Stores performed actions on website
woocommerce_items_in_cart – To store items in shopping cart
|These cookies can be deleted or blocked using your browser settings.|
|Analytical or Customization Cookies|
These cookies collect information about how users access and move through the Website. We use this information in either aggregate form to help us to improve the way the Website work, or to personalize the Website to your interests. For example:
Google Analytics (_ga and _gat) – Collects anonymized information about how users use the Website, including the number of users visiting the Website, where they came from, and the page or pages they visited.
Jetpack (tk_) – Collects anonymized information on how Jetpack services are used
Mailchimp – Cookie tracker in emails improves the understanding of our users to provide more user-friendly information to them.
|These cookies can be deleted or blocked using your browser settings.|
Alternatively, please follow the link below to opt-out:
We may permit selected third parties to place cookies through the Website to provide us with better insights into the use of the Website or user demographics or to provide relevant advertising to you. These third parties may collect information about visitors to our Website about their online activities over time and across other websites.
We do not use technology that recognizes a “do-not-track” signal from your web browser.
Information You Provide to Us
Before you can utilize some portions of our Website, we may require that you join AHPCS as a member and provide us with your contact information and generate a password. This registration information may be used, for example, for identification purposes, to communicate with you regarding your account with us, or to facilitate the functioning of our Website. If you provide us with an email address or telephone number, you expressly agree that we, or our authorized agents, can use that number to contact your about your account, or about AHPCS and its associated activities.
We may keep any information that you provide to us indefinitely.
Social Networking Activities
Our Website includes the ability for you and other users to link to social networking websites. As a result, we may receive information about you when you choose to post or otherwise share information about our Website on these social networking websites. We may use such information about you in a variety of ways, including to administer the Website and enhance your experience with the Website, and to communicate with you about the Website and new offerings or activities associated with the Website. We may keep all of this information indefinitely.
When you engage in any financial transaction through our Website, you will be asked to provide certain of your financial information, such as a check or credit card number and billing address. Unless you are a member of AHPCS, we will only keep this information as long as necessary to complete the transaction or series of recurring transactions authorized by you. [Is this accurate?]
Opting Out of Communications
If you no longer want to receive emails from AHPCS on a going-forward basis, you may opt out of receiving emails by clicking the “unsubscribe” link at the bottom of certain emails that you receive. If you are having difficulty unsubscribing using the above method, please contact us directly at the email or phone number listed below under Contact.
Please allow ample time for us to process your request. However, please note that even if you opt out from receiving emails, we will send you service-related communications and may need to keep information we have collected about you for record-keeping, research and other purposes.
Disclosing Information to Third Parties
We will not share, rent, sell or otherwise disclose any Personal Information that we collect about you through our Website, except in any of the following situations:
- You request or authorize the release of your Personal Information.
- We may use the Personal Information we collect from you to fulfill your requests, manage the Website, communicate with you about membership, products, donations, purchases, events and education, and other AHPCS activities and to conduct research and analysis.
- We may include your Personal Information in membership directories or attendee lists available to other members or attendees, as applicable; you may opt out of inclusion in such directories or listings via the settings in your online account.
- We may disclose Personal Information that we collect about you to our third-party contractors and payment processors who perform services for us in connection with the Website, or to complete or confirm a transaction or series of transactions that you conduct with us. We may also disclose Personal Information to service providers or suppliers if the disclosure will enable that party to perform business, professional or technical support for us.
- We may provide your Personal Information to our affiliates and sponsors, so as to provide access to benefits and communicate important information about them. We may also provide such Personal Information to other select third parties approved by AHPCS as offering products or services relevant and useful to you. The use by and/or content of communications from any third party will be pre-approved by AHPCS.
- We may disclose Personal Information about you as part of a merger, acquisition or other sale or transfer of the assets or business of AHPCS.
We may also share aggregated or anonymous information that cannot identify you with third parties. For example, we may disclose the number of visitors to our Website or the number of people who have downloaded a particular document.
To help protect the privacy of data you transmit through our Website, where Personal Information is requested, we use technology designed to encrypt the information that you input before it is sent to us. In addition, we take steps to protect the user data we collect against unauthorized access. However, you should keep in mind that the Website is run on software, hardware and networks, any component of which may, from time to time, require maintenance or experience problems or breaches of security beyond our control.
While we take steps to protect your Personal Information and keep it secure, you also play a role in protecting your information. You can help to maintain the security of your online transactions by not sharing your account information and password with anyone. AHPCS cannot guarantee the security of any information you transmit to us or from our Website, and therefore you use our Website at your own risk.
Links to Other Website
If you are under the age of 18, please do not use or access the Website in any way. It is not our intention to and we will not knowingly collect or use any Personal Information from any child under the age of 18. If we become aware that we have collected any Personal Information from children under the age of 18, we will promptly delete such information from our databases.
California Privacy Rights
Under California law, a California resident with whom we have an established relationship has the right to request certain information with respect to the types of Personal Information we have shared with third parties for their direct marketing purposes, and the identities of those third parties, within the immediately preceding calendar year, subject to certain exceptions. California residents who have an established relationship with AHPCS may tell us not to share their Personal Information with third parties for marketing purposes. To opt out, you may contact us at any time as described below.
Access from Outside the United States
If you access the Website from outside of the United States, information that we collect about you will be transferred to servers inside the United States and maintained indefinitely, which may involve the transfer of information out of your home country. By allowing us to collect information about you, you consent to such transfer and processing of your data.
These terms apply to Personal Information collected by AHPCS if you are an EU or UK resident. “Personal Information” as used in this section means any information that enables us to identify you either, directly or indirectly. Where AHPCS processes Personal Information about you, such information is controlled by AHPCS, which is headquartered in the United States at 150 Lexington Avenue, New York, NY 10016.
Personal Information of EU or UK residents collected by AHPCS may be transferred for processing in third countries, such as the United States. Such transfers will be undertaken pursuant to an appropriate safeguard such as the EU Commission’s Standard Contractual Clauses.
We process your Personal Information for purposes described in this Privacy Notice where we have a legal basis under applicable European and UK data protection law. Such legal bases may include: (i) where processing is necessary for performance of a contract with you; (ii) where processing is necessary for our legitimate interest (e.g. in maintaining the Sites and responding to enquiries); or (iii) where processing is done with your consent (which can be withdrawn at any time). We will store your Personal Information, in a form that permits us to identify you for no longer than is necessary for the purpose for which the Personal Information is processed.
Subject to applicable law, in certain circumstances you may have the right to access, correct, restrict the processing of, delete or transfer the Personal Information we hold about you.
Where you believe that we have not complied with our obligations under this Privacy Notice or applicable law, we ask that you contact us first to see if we can resolve the issue. However, you may have the right to lodge a complaint with an appropriate supervisory authority.